November 22, 2019

County audit showed no issues of concern - Daily Leader Extra : Top Stories

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County audit showed no issues of concern

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Posted: Wednesday, June 19, 2019 3:43 pm

Jeff Schaefer, auditor-in-charge with South Dakota state Department of Legislative Audit, told Lake County Commissioners on Tuesday morning that everything looked good with the 2016-17 audit.

Schaefer's letter to the commission reported that no deficiencies in internal controls, or material violations of laws, rules and regulations or provisions of grant and contract agreements, were identified when the audit was conducted.

Three immaterial violations were identified. One of the three has already been addressed and will not occur again. In 2016 and '17, the county had expenditures in excess of appropriations in the Road and Bridge Fund.

Although the county Highway Department had the funds for the expenditures, a budget supplement had not transferred those funds to the correct line in the budget. Schaefer explained that funds must be managed at the line item level rather than simply used because they are available.

"We had the cash," Lake County Auditor Bobbi Janke told commissioners, indicating the funds had been used for debt service. The problem arose because the Highway Department waited until the end of the fiscal year to make the payment.

"We can't wait until the end of the year because I have to advertise these," Janke said.

The second issue was a small discrepancy between the cash balance in the Treasurer's daily balance book and the reconciled cash on Dec. 31, 2017. Schaefer said it was "not a big deal."

"It's not a material thing. It's just a nagging little thing," he said.

Lake County also has 19 outstanding checks that qualify as unclaimed property and should be turned over to the state treasurer as unclaimed property.

In other business, the commission:

-- Approved a temporary special malt beverage license for the Chester Volunteer Fire Department. The fire department will be hosting its annual Fireman's Street Dance on July 19.

-- Approved two utility occupancy applications for Sioux Valley Electric. In one location, an underground cable will be installed to replace an overhead crossing. In another, new underground electrical service will be installed for a new dairy.

-- Approved an agreement with Architecture Incorporated of Sioux Falls for plans to remodel bathrooms and to replace waste and vent piping throughout the building.

-- Accepted the resignation of field appraiser Jennie Larson. Director of Equalization Rick Becker indicated she will be pursuing other employment opportunities.

Prior to her resignation, Becker had attempted to get a $1 per hour raise for Larson. However, commissioners would only approve a 50-cent per hour raise. Larson is the second employee who has resigned from the Equalization Office this year.

-- Approved repairing one of five portable generators which the Office of Emergency Management has available for emergencies in the county. Director of Emergency Management Kody Keefer said that because the generators had not been run regularly after being purchased, a pump went out on one which was used during the ice storm that left much of the area without power.

-- Approved the resignation of correctional officer Sean Nielsen. Sheriff Tim Walburg said Nielsen will be working as a Madison police officer.

-- Appointed Dale Thompson and Alan Schaefer to serve as alternates to the Board of Adjustment.

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